Legal

Privacy Policy

ByteHire Limited is committed to protecting your personal information and respecting your privacy. This policy explains what we collect, why we collect it, who we share it with and the rights you can exercise over it.

Last updated 3 August 2026 / ByteHire Limited / Company number SC491641 / Controller for the processing described below

This Privacy Policy explains how we collect, use, store and share personal information when you:

Visit ByteHire.io or another website or online service operated by us
Submit your CV, résumé, portfolio or candidate profile
Apply for or express interest in an employment opportunity
Participate in our candidate assessment or screening process
Communicate with us about hiring, recruitment or employment opportunities
Engage ByteHire as a client, supplier, assessor, contractor or business partner
Otherwise interact with ByteHire

It also explains your rights under applicable data protection law.

Section 01

Who we are

ByteHire Limited is a private limited company registered in the United Kingdom.

Company name: ByteHire Limited
Company number: SC491641
Registered office: 47 Geddes Hill, East Kilbride, Glasgow, United Kingdom, G74 3LQ
General and privacy enquiries: team@bytehire.io
Privacy contact: Paul Dragoonis

For the purposes of applicable data protection law, ByteHire Limited is generally the controller of the personal information described in this Privacy Policy. This means that we determine why and how that information is processed.

In some circumstances, such as where an employer independently processes information we have shared with it, that employer will act as a separate controller and will be responsible for its own processing activities.

Section 02

The information we collect

The personal information we collect depends on how you interact with ByteHire.

2.1 Candidate information

When you submit your CV, apply for an opportunity or interact with our recruitment services, we may collect:

Your name and contact details
Your email address and telephone number
Your city, country and general location
Your CV, résumé, cover letter or portfolio
Your LinkedIn, GitHub, personal website or professional profile details
Your employment history
Your education, qualifications, certifications and training
Your technical skills, experience and areas of expertise
Your preferred role, industry or technical domain
Your preferred working arrangement, such as permanent, contract, remote, hybrid or office-based work
Your availability and notice period
Your salary or compensation expectations
Your right-to-work, visa or relocation information
Your career preferences and professional goals
Information provided through application or screening questions
Communications between you and ByteHire
Interview availability, feedback and recruitment progress
Offer, placement and negotiation information
References or referee details where relevant
Other information you choose to provide

Please avoid including unnecessary sensitive personal information in your CV or other materials.

2.2 Assessment and screening information

ByteHire uses expert-led screening to assess candidates for relevant technical opportunities. We may collect or create:

Technical assessment responses
Code samples, portfolios or work examples
Interview and assessment notes
Information about technical ability and professional experience
Assessments of communication, collaboration and problem-solving
Reviewer commentary and recommendations
Suitability or role-fit assessments
Candidate shortlisting information
Interview guidance
Feedback received from candidates, assessors and hiring companies

This information may form part of a screening pack or candidate profile prepared for a specific employment opportunity.

2.3 Information about employers and business contacts

When an employer, prospective client, supplier or business contact communicates with ByteHire, we may collect:

Names and job titles
Business email addresses
Telephone numbers
Company names and websites
Business addresses
Hiring requirements
Role descriptions and technical requirements
Salary ranges and employment terms
Information about teams, projects and organisational needs
Communications, meeting notes and enquiry details
Contract, invoicing and payment information
Feedback about candidates and recruitment outcomes

2.4 Website and technical information

When you access our websites or online services, we may automatically collect:

Your IP address
Browser type and version
Device type and operating system
Approximate location based on your IP address
Pages viewed and links selected
The date and time of your visit
Referring pages or websites
Session duration and interaction information
Form submission and conversion events
Cookie identifiers and similar technical information
Security, diagnostic and error information

We use this information to operate, secure, understand and improve our websites and services.

2.5 Information from other sources

ByteHire may identify and contact potential candidates through professional and recruitment channels. We may receive personal information from:

LinkedIn and other professional networks
GitHub, portfolios and publicly available professional websites
Job boards and recruitment platforms
Professional directories
Candidate or client referrals
Recruitment partners
Former applications or previous communications
Publicly available sources
Employers seeking candidates for relevant roles

Where we receive your information indirectly, we will use it only where we have a lawful basis to do so. We will provide appropriate privacy information when required and give you a clear opportunity to object to further contact.

Section 03

How we use personal information

We may process personal information to:

Provide candidate and recruitment services

Receive and review candidate profiles
Understand your experience, skills and preferences
Identify suitable employment opportunities
Contact you about potentially relevant roles
Conduct or arrange technical screening
Prepare candidate profiles and screening packs
Arrange interviews and assessments
Support you throughout the recruitment process
Facilitate feedback, offers and negotiations
Maintain a candidate pool for current and future opportunities

Provide services to employers

Understand hiring and workforce requirements
Source and assess suitable candidates
Prepare and deliver candidate shortlists
Coordinate interviews and recruitment activity
Manage client relationships
Respond to enquiries and provide demonstrations
Deliver contracted recruitment and assessment services

Operate and improve ByteHire

Operate, maintain and improve our websites and online services
Analyse website traffic and service usage
Improve our recruitment, matching and assessment processes
Conduct quality assurance and internal reporting
Train and support our employees, assessors and contractors
Maintain business, financial and operational records

Communicate with you

Respond to questions and support requests
Send service-related communications
Inform candidates about relevant opportunities
Maintain relationships with clients and professional contacts
Send marketing communications where permitted
Record your communication and marketing preferences

Protect our business and comply with the law

Protect our systems, users and services
Prevent fraud, misuse and security incidents
Establish, exercise or defend legal claims
Enforce our contracts and policies
Comply with legal, regulatory, tax and accounting obligations
Respond to lawful requests from public authorities

Section 04

Our lawful bases for processing

Under UK data protection law, we must have a lawful basis for processing personal information. Depending on the circumstances, we rely on the following bases.

Legitimate interests

We may process personal information where necessary for our legitimate business interests, provided those interests are not overridden by your rights and freedoms.

These interests include:

Providing recruitment and candidate assessment services
Identifying and contacting suitable candidates
Matching candidates with relevant opportunities
Managing client and business relationships
Improving our services and business operations
Maintaining the security of our systems
Preventing fraud and misuse
Establishing or defending legal claims

You may object to processing based on legitimate interests by contacting us.

Contract and pre-contractual steps

We process information where necessary to:

Take steps at your request before entering into an agreement
Provide recruitment or assessment services you have requested
Perform a contract with an employer, supplier, assessor or other business partner
Manage the commercial relationship between ByteHire and its clients

Consent

We may rely on your consent where required, including for:

Certain cookies and analytics technologies
Certain marketing communications
Processing optional sensitive information
Recording communications where consent is required
Retaining information beyond an ordinary retention period where appropriate

You may withdraw consent at any time. Withdrawal does not affect processing that took place before consent was withdrawn.

Legal obligation

We may process information where necessary to comply with legal, regulatory, accounting, tax or reporting obligations.

Section 05

Special category and sensitive information

Special category information includes information concerning health, disability, race or ethnicity, religious or philosophical beliefs, political opinions, trade union membership, genetic or biometric data, sex life or sexual orientation.

ByteHire does not ordinarily require this information when you submit a CV or candidate profile.

However, we may process limited special category information where:

You voluntarily provide it
It is necessary to make reasonable adjustments or accommodations
It is necessary to comply with employment or equality obligations
It is required for the establishment, exercise or defence of legal claims
You have given explicit consent
Another lawful condition under data protection law applies

We ask candidates not to provide sensitive information that is not relevant to the recruitment process.

Section 06

Candidate assessments and automated processing

ByteHire’s recruitment and screening process is expert-led.

We may use software to organise applications, extract information from CVs, manage candidate records, identify potential matches, summarise information or support our recruitment team.

However, ByteHire does not rely solely on automated decision-making to reject candidates or make final decisions about their suitability. Candidate profiles and assessments are reviewed by people with relevant recruitment or technical expertise.

Any automated tools used by ByteHire are intended to support human review, administration and decision-making rather than replace it.

Employers ultimately make their own hiring and employment decisions and may operate their own recruitment processes. Their use of candidate information is governed by their own privacy practices.

Section 07

When we share personal information

We only share personal information where necessary, appropriate and lawful.

Hiring companies

ByteHire may share candidate information with a prospective employer where:

A relevant opportunity has been identified
We have discussed the opportunity with the candidate
The candidate has agreed to explore or be introduced for that opportunity

Information shared may include a CV, candidate profile, assessment results, screening pack, reviewer commentary, work samples and other information relevant to the role.

Once an employer receives candidate information, it may process that information as a separate controller under its own privacy policy.

Assessors and recruitment professionals

We may share candidate information with senior engineers, technical specialists, assessors, recruitment professionals and contractors who assist with sourcing, reviewing or assessing candidates.

They are only permitted to access information required for their work and are expected to keep that information confidential and secure.

Service providers

We may use trusted providers to support:

Website hosting and infrastructure
Cloud storage
Candidate and customer relationship management
Applicant tracking
Email and communications
Document management
Analytics
Scheduling and video meetings
Technical assessments
Cybersecurity and error monitoring
Accounting, invoicing and payment processing
Professional and administrative services

These providers may process personal information on our behalf and are required to protect it appropriately.

Professional advisers and authorities

We may disclose information to:

Lawyers, accountants, auditors and insurers
Courts, regulators, tax authorities and law-enforcement bodies
Other parties where required by law
Parties involved in the establishment, exercise or defence of legal claims

Business transactions

If ByteHire is involved in a merger, acquisition, restructuring, investment, sale of assets or similar transaction, personal information may be disclosed to relevant advisers and transaction participants, subject to appropriate confidentiality and data-protection safeguards.

ByteHire does not sell personal information.

Section 08

Cookies and Google Analytics

Our websites may use cookies and similar technologies to operate correctly, maintain security, remember preferences and understand how visitors use our services.

Cookies may include:

Strictly necessary cookies

These cookies are required for core website functions, security, network management and form operation. They cannot normally be disabled through our website.

Analytics cookies

We use Google Analytics and may use similar analytics services to understand:

How many people visit our websites
Which pages are used
How visitors navigate the website
How long users remain on particular pages
Whether forms or important website actions are completed
How our website and recruitment journeys can be improved

Google Analytics may process information such as your IP address, browser, device, approximate location, cookie identifiers and website interactions.

We do not intentionally send names, email addresses, CV information or other directly identifying form information to Google Analytics.

Where legally required, analytics technologies will only be activated after you have provided consent through our cookie controls. You may reject non-essential cookies or change your preferences through the cookie settings made available on our website.

Google may process analytics information outside the United Kingdom. Where this occurs, appropriate legal safeguards are used as described in the international transfers section below.

You can also manage or delete cookies using your browser settings. Disabling certain cookies may affect website functionality.

Section 09

Marketing communications

We may send communications about ByteHire’s services, opportunities or relevant business developments where:

You have requested them
You have given consent
We are otherwise permitted to do so under applicable law

Candidate communications concerning relevant roles or an active recruitment process are generally service-related communications rather than general marketing.

You may opt out of marketing communications at any time by:

Using the unsubscribe option in the message
Replying to the communication
Contacting team@bytehire.io

We may retain limited information on a suppression list to ensure that we continue to respect your opt-out request.

Section 10

International data transfers

ByteHire works with candidates, clients, assessors and service providers in multiple countries. Your personal information may therefore be accessed, stored or processed outside the United Kingdom.

Some countries may not provide the same level of data protection as the United Kingdom.

Where personal information is transferred internationally, we use an appropriate legal mechanism where required, such as:

UK adequacy regulations
The UK International Data Transfer Agreement
The UK Addendum to the European Commission’s Standard Contractual Clauses
Contractual, organisational and technical safeguards
Another transfer mechanism permitted by applicable law

You may contact us for further information about the safeguards used for relevant international transfers.

Section 11

How long we keep personal information

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including legal, regulatory, contractual, accounting and reporting requirements.

Our normal retention periods include:

Candidate profiles

Candidate profiles, CVs and related recruitment records are normally retained for up to two years from the most recent meaningful interaction.

We may contact you before or after this period to ask whether you would like us to continue considering you for future opportunities.

Information may be retained for longer where:

You ask us to remain in contact
You are involved in an active recruitment process
A longer period is reasonably required for legal or regulatory purposes
The information is required to establish, exercise or defend legal claims

Client and business information

Client, supplier, contract, invoice and business relationship records may normally be retained for up to six years after the relevant relationship or transaction, or longer where required by law.

Enquiries and communications

General enquiries and related communications may normally be retained for up to two years after the most recent interaction, unless a longer period is required because of an ongoing relationship or legal requirement.

Website and analytics information

Website analytics, cookie and technical information is retained according to the relevant platform configuration and only for as long as necessary for analysis, security and service improvement.

Suppression and rights records

We may retain limited information about opt-outs, objections, complaints and data-rights requests where necessary to demonstrate compliance and continue respecting your preferences.

When information is no longer required, it will be securely deleted, anonymised or placed beyond routine use.

Section 12

Information security

We use appropriate technical and organisational measures designed to protect personal information against:

Unauthorised access
Loss or destruction
Alteration
Improper disclosure
Accidental or unlawful processing

These measures may include:

Access controls and authentication
Role-based permissions
Secure cloud infrastructure
Encryption where appropriate
Monitoring and security controls
Confidentiality obligations
Supplier and contractor safeguards
Secure deletion procedures
Periodic review of systems and access

No internet transmission or storage system can be guaranteed to be completely secure. You should take appropriate care when sending personal information electronically.

Section 13

Your data-protection rights

Depending on the circumstances, you may have the right to:

Access your information

You may request confirmation of whether we process your personal information and obtain a copy of that information.

Correct inaccurate information

You may ask us to correct inaccurate information or complete incomplete information.

Request deletion

You may ask us to delete your personal information where there is no lawful reason for us to continue processing it.

Restrict processing

You may ask us to temporarily limit how we use your information in certain circumstances.

Object to processing

You may object to processing based on legitimate interests, including candidate sourcing and certain direct marketing activities.

Data portability

Where processing is based on consent or contract and carried out by automated means, you may request your information in a structured, commonly used and machine-readable format.

Withdraw consent

Where we rely on consent, you may withdraw it at any time.

Complain about our use of your information

You may submit a complaint directly to ByteHire or contact the Information Commissioner’s Office.

These rights are not absolute and may be subject to legal exceptions. We may ask you to provide information necessary to verify your identity before responding.

We do not normally charge a fee for exercising data-protection rights. We may charge a reasonable fee or refuse a request where permitted by law, including where a request is manifestly unfounded or excessive.

We aim to respond to valid requests within one month. Where a request is complex or multiple requests have been made, the response period may be extended as permitted by law.

To exercise your rights, contact:

Email: team@bytehire.io
Privacy contact: Paul Dragoonis

Section 14

Complaints

We take privacy concerns seriously.

You may submit a data-protection complaint by emailing team@bytehire.io. Please include enough information for us to understand the issue and investigate it.

We will acknowledge your complaint and respond without undue delay in accordance with applicable data-protection requirements.

You also have the right to complain to the UK supervisory authority:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
United Kingdom

Telephone: 0303 123 1113

We would appreciate the opportunity to address your concerns directly, but you are not required to contact us before approaching the Information Commissioner’s Office.

Section 15

Children’s information

ByteHire’s services are intended for adult professionals, employers and business users.

We do not knowingly provide recruitment services to children or intentionally collect personal information from children under the age of 16 through our website.

If you believe that a child has provided personal information to us, please contact team@bytehire.io so that we can investigate and take appropriate action.

Section 16

Third-party websites

Our websites may contain links to employer websites, job platforms, social networks or other third-party services.

ByteHire is not responsible for the privacy practices of independent third parties. You should review their privacy policies before providing personal information to them.

Section 17

Changes to this Privacy Policy

We may update this Privacy Policy to reflect:

Changes to our services
Changes to the technologies we use
Changes to our data-processing activities
Legal or regulatory developments

The latest version will be published on our website with an updated revision date.

Where a change materially affects how we process personal information, we may take additional steps to notify affected individuals.

Section 18

Contact us

For questions about this Privacy Policy, our processing of personal information or your data-protection rights, contact:

ByteHire Limited
47 Geddes Hill
East Kilbride
Glasgow
United Kingdom
G74 3LQ

Email: team@bytehire.io
Privacy contact: Paul Dragoonis
Company number: SC491641